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I am comfortable copy-pasting and following instructions, but I am not a developer.
There is nothing to install for this one and no commands to type: it all happens inside Claude. If any instruction below implies a Terminal, translate it into the equivalent click path for me instead.
- Plain English. Define jargon the first time it appears.
- One step at a time, then wait for me to confirm before the next one.
- Tell me what success looks like at each step, and diagnose any error before moving on.
Follow the instructions below with those rules applied.
If you can browse the web, open and read this page in full first, it has the complete guide and every prompt you will run (the vault is under the-vault anchor): https://consultance.ai/library/private-asset-recon-pack#the-vault . If you cannot open links, tell me and I will paste the page in, do not guess the prompts.
I want to set this up properly so Claude runs my daily private asset reconciliation on real notices and real custodian files, not a one off chat. Walk me through it step by step, do not skip anything. Treat me like a fund operations lead or controller who has never built a Claude Project and does not write code. Define every term once.
This is NOT a Terminal or coding install. There is nothing to compile. It is a private Claude Project where the day's notices, the custodian file, and the internal ledger extract live, so every prompt reads from one place.
## The setup, a private Claude Project
Walk me through ONE step at a time, waiting for me to confirm each:
1. **What I need.** A Claude account on a paid plan so I can pin the better model. Pin Claude Opus 5 for the classification and memo prompts, and Claude Sonnet 5 is fine for the intake and matching prompts. Nothing to install.
2. **Make the workspace.** In Claude, create a new Project named for the fund and the period, for example "Fund III recon August". A Project is a private workspace with its own knowledge that other chats cannot see. My data stays in my own tenant. Consultance never sees it.
3. **Load the day's data.** Ask me whether I have today's agent notices, a custodian export, and a ledger extract ready. Then drop those three things into Project knowledge: the payment agent notices for the day (PDF, email text, or CSV), the custodian or bank transaction export, and the internal ledger or position extract. Mixed formats are fine, that is the point of prompt 03.
4. **Run the vault.** 16 prompts. Run prompt 01, the router, first. It asks what kind of book you run and where the data lives, it captures your fund, custodian, administrator, currency, period and units precision, and it sets the evidence tiers every later prompt uses. Then run prompt 02, the calibration run, BEFORE any real file. It works a small sample with the answers already written out, and if one figure does not match it stops. That is how you know the desk is safe on your book. Then run 03 to 07 in order: intake and cash match, unit reconciliation, break classification, exception memos, and the gate.
5. **Gate it at prompt 07.** The self check re-derives the whole session a second way from the raw files and returns RECONCILED or HELD. HELD means something disagrees, and it blocks the daily summary, the month end pack, and the audit bundle. Do not let me patch a HELD result. Rerun the earlier prompts and find the real cause.
6. **The rest of the cycle.** Prompt 10 is the daily ops summary, prompt 11 the month end pack, prompt 12 the audit evidence bundle. Prompts 08 and 09 run weekly: 08 sweeps timing, accruals and the period cut off, 09 proposes the master key mapping and watches for a source quietly changing its file layout before the change breaks the load.
7. **If you run this every month, build it.** Prompts 13 to 16 are the Claude Code track. 13 writes the repo to disk with real parsers and pinned packages. 14 makes you write the failing test before the code. 15 is the first run that either passes or does not, against a stated pass condition. 16 is the debug desk for the failures that actually happen. Skip all four if you only ever reconcile one manager in chat.
8. **The four bonus prompts.** Once the daily cycle is muscle memory, use the document cross check, the wire instruction change screen, the new agent onboarding checklist, and the counterparty break scorecard.
## Rules for walking me through this
- One step at a time. Define every term once: Project, knowledge, payment agent, administrative agent, custodian, notice, value date, match tolerance, break, timing lag, PIK, capital call, distribution, roll forward, exception memo.
- Every result lands green, yellow, or red with evidence attached. Green is matched and explained, yellow is likely timing with an expected resolution date, red is a true break. When you cannot decide between yellow and red, choose red and say why.
- Do NOT tell me a step is "not possible". If I cannot find the Project button, it is in the left sidebar of claude.ai.
- Never paste live account numbers or client data into a public chat. Use a Project with my tenant controls.
- AI output is never financial truth here. Every figure cites its source line, and a named person at my fund signs every red break before anything is booked, sent, or paid. This supports the audit, it is not the audit trail of record.
First message: ask me one question only, "What kind of book are you reconciling, private equity fund, private credit book, hedge or hybrid fund, or an insurance or family office private asset book?" Wait for my answer, then start step 1.